Young Responders Privacy Statement


The Young Responders aims to inspire young people to learn and develop first aid skills and the confidence to respond to the health needs and incidents they might encounter in their own lives.  The programme aims to identify, reach and engage young people aged 14-25 who face disadvantage and extra challenges due to life circumstances and experiences.  Our research has shown us that young people with particular life circumstances would benefit from physical and mental health first aid skills.   

Young Responders is primarily here to support young people aged between 14 and 25 years of agewho have one or more of the following life circumstances: 

Young Responders is primarily here to support young people aged between 14 and 25 years of agewho have one or more of the following life circumstances: 

  • Not in Education, Employment or Training (NEET), or at risk of becoming NEET  
  • Care experienced, e.g. in care or care leaver 
  • Caring for someone else i.e. a young carer 
  • Living in areas with a higher risk of street violence 
  • Experience socio-economic challenges 

The main aim of Young Responders is to contribute to and/or deliver positive outcomes.  These include outcomes around developing confidence, building awareness and acquiring new skills. 

Outcomes for young people  

Supporting them to see the value and practicality of first aid in their lives 

Building awareness of the role they can play if they witness a health incident and an awareness of the support services required 

Building confident to ‘step in’ when a health incident occurs, for example this could be about calling an ambulance or doing CPR​​  

Inspiring and motivating young people to take part in further training/education in health if they wish, either with St John or other organisations/support  


Young Responders is a pilot and will be delivered in 3 different regions, Northeast, West Midlands and London.  The idea is to deliver taster sessions (these are short introductory sessions) to introduce first aid in a practical, engaging and fun way.   Taster sessions will last about 2 hours and will be delivered in person with a maximum of 12 young people in attendanceWe will also be delivering sprint sessions, which will be a full day of training however these sessions are flexible and could be delivered over several weeks in shorter sessions, with a maximum of 12 people attending.    

Privacy Statement  

This privacy statement aims to give you information on how St John Ambulance (SJA) intends to process your personal data.   

It is important that you read this privacy statement together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you, so that you are fully aware of how and why we are using your data.  

We want to be as transparent as possible in the way in which we use your information, so that you can be comfortable in providing the information to us and be clear on why we need certain information. 

The data we collect about you 

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store, and transfer different kinds of personal data about you which we have grouped together as follows: 

  • Identity Data includes first name, last name, or similar identifier, title, email, telephone numbers and Next of kin and emergency contact details  
  • Special Categories of Personal Data can include details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data.  For Young Responders we will collect, use, store, and transfer different kinds of special personal data.  Specifically, these are:  
  • Ethnicity, age and gender.  This information is collected for equality monitoring only.  This is because we want to attract and engage young people from multiple ethnic backgrounds, from different genders and ages.  Equality data will allow us to know if we are reaching and engaging with a diverse group of young people.  
  • Information about your personal circumstances so that we can assess whether Young Responders is right for the young person registering for a place.  St John asks for information to ascertain whether a young person has one or more of the following characteristics:   
  • Not in Education, Employment or Training (NEET) or at risk of being NEET  
  • Young carer 
  • Experience of the care system 
  • Experience or a concern about street violence 
  • Experiences socio-economic challenges 
  • Medical and Religious Data (only when required) information about any special provisions that may need to be catered for. 

If you fail to provide personal data 

Where we need to collect personal data to administer the project and you fail to provide that data when requested, we may not be able to include you in the project. We will notify you if this is the case at the time.  

Purposes for which we will use your personal data 

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are, where appropriate. 

We may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific lawful basis we are relying on to process your personal data where more than one basis has been set out in the table below. 


Type of data 

Lawful basis for processing including basis of legitimate interest and further description of activity 

Further information and retention Period 

To assess whether the young person meets the joining criteria   

To offer and place the young person in the most appropriate taster and sprint sessions (e.g. right location)  

(a) Identity 

(b) Contact 

(c) Special categories of personal data 

(a) Performance of a contract with you 

(b) Necessary to comply with a legal obligation 

(c) Necessary for our legitimate interests  

(d) Legitimate activities of a charity or not for profit body 

For 6 months after the young person has registered.  

To report to the external funder, People’s Postcode Lottery (PPL)

Saving Lives And Sharing Skills | People's Postcode Lottery 

and to inform internal and external reports/communications to market Young Responders and communicate the impact of Young Responders 

(a) Anonymised data (special categories data, including personal and equality monitoring data)  

This data will be anonymised and will not include any information that will identify an individual person.   



For 6 months after the final report is produced July 2023. 

To research and evaluate the programme with our partner Dartington Service Design Lab to continuously improve Young Responders and to assess impact  

(a) Identity  

(b) Contact  

With consent from the young person, parent, carer or legal guardian, identity and contact details will be shared with Dartington so they invite young people to be part of their research.   

(c) Special categories of personal data  

This data will be anonymised and will not include any information that will identify an individual person.  

  1. Consent 


  1.  Necessary for our legitimate interests  


For 6 months after the young person has registered.   

For 6 months after the final report is produced July 2023. 

Sharing information between SJA & PPL and other partners we work with, e.g. youth services and schools where we recruit young people  

We will only share anonymised data with PPL and other partners, and this will be done lawfully, fairly, and transparently, and we will ensure that your rights and freedoms in respect of the processing of your personal data are adequately and appropriately protected.  

Sharing personal data with our Evaluation Partner  

We want to understand how Young Responders impacts young people and how we can continuously improve.  We are working Dartington to evaluate the impact of Young Responders and to support with continuously improvement.    

We may share contact details with Dartington so that they can contact young people about participating in the evaluation.  This could include being part of an interview and a focus group discussion.  We have a formal data agreement with Dartington, aimed to protect the security of your data.  

SJA will not use your personal information other than for the purposes specified in the above table. 

Information may also be shared with any appropriate regulatory bodies if legitimately gathered and requested in line with safeguarding and/or other investigative matters. 

Data security 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered, or disclosed. In addition, we limit access to your personal data to those employees and other third parties that have a business need to know. They will only process your personal data on our instruction, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. 

Data retention – how long will you use my personal data for? 

The Pilot is scheduled to take place between May 2022 to March 2023, however data may need to be kept for up to 6 months to allow evaluation, monitoring and feedback. Any information gained as a result of safeguarding concerns/investigations will be kept in accordance with relevant requirements and securely stored/managed on internal databases. 

If you have any questions on this statement, please email us as soon as possible, at And we will endeavour to answer any queries. 

For more information on how SJA process your data including your rights please see the privacy notice Privacy Notice | St John Ambulance (